Privacy Policy

Information We Collect

We only gather the information we need to power our assessment product and communicate with you about it.

• Contact details such as your name, work email, company, and role when you join the waitlist or request access.
• Candidate submissions, work samples, and structured responses that are uploaded for scoring inside Candidate Assessor.
• Usage data (device/browser information, pages visited, referring URLs, and timestamps) captured through analytics tools to understand how visitors interact with the site.
• Communications you send to us, including feedback, survey responses, and support requests.

How We Use Information

Processing happens for clear, limited purposes aligned with hiring assessments.

• Provide, maintain, and secure Candidate Assessor, including onboarding new teams and troubleshooting issues.
• Communicate product updates, onboarding details, and marketing messages—only when you have asked to hear from us.
• Analyze aggregated usage trends to prioritize features and improve the user experience.
• Protect the platform, investigate abuse, and enforce our agreements and policies.
• Comply with legal and regulatory obligations that apply to our hiring products.

Legal Bases for Processing

If you are located in the European Economic Area, United Kingdom, or other regions with similar laws, we rely on the following legal grounds:

• Performance of a contract when we deliver the product or respond to direct requests.
• Legitimate interests in developing, marketing, and securing Candidate Assessor, provided those interests are not overridden by your rights.
• Consent when we send optional marketing communications or place non-essential cookies.

Data Retention & Security

We keep information only as long as needed and apply layered safeguards to protect it.

• Account and contact data are retained while you maintain a relationship with us and for a reasonable period afterward to comply with legal obligations.
• Candidate submissions are stored according to customer instructions and deleted or anonymized when no longer required for assessments.
• If you ask us to delete or export your information, we respond within a reasonable timeframe (typically 30 days).
• We employ access controls, encryption in transit, and continuous monitoring to reduce the risk of unauthorized access.

How We Share Information

Candidate Assessor does not sell personal information. We limit sharing to service delivery needs.

• Trusted service providers that host infrastructure, send transactional email, provide analytics, or support customer success—each under contract to protect your information.
• Professional advisors (lawyers, accountants, auditors) when necessary for compliance or business operations.
• Potential acquirers or investors during corporate transactions, subject to confidentiality obligations.
• Authorities when required to comply with applicable law, legal processes, or to protect people's safety.

International Data Transfers

We operate primarily from the United States, which means your information may be transferred to and processed in the U.S. and other countries. When we transfer data across borders, we rely on appropriate safeguards such as Standard Contractual Clauses or other legally recognized mechanisms.

Your Choices & Rights

You stay in control of your information, and we honor applicable privacy rights.

• Unsubscribe from marketing emails at any time using the link in each message or by contacting us directly.
• Request access to, correction of, or deletion of your personal data by emailing our privacy team.
• Ask us to restrict processing, object to certain uses, or request a portable copy of your data where these rights apply.
• Disable cookies or adjust browser settings to limit analytics tracking, keeping in mind that some features may rely on cookies.

Children's Data

Candidate Assessor is designed for professional hiring teams and is not directed at children under 16. We do not knowingly collect personal information from children, and we will delete such data if we learn it was collected inadvertently.

Changes to This Policy

We may update this Privacy Policy as our product evolves or legal requirements change. When we post an update, we revise the "Last updated" date above and, if the changes are material, provide additional notice.

Contact Us

If you have questions, want to exercise your privacy rights, or need additional details about our data practices, email us at privacy@candidateassessor.com or write to Candidate Assessor, Privacy Team, New York, NY, USA.